Republic of the Philippines | University of the Philippines System
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HR ADVISORY
FELLOWSHIP GRANT Call for Applications: UP System Staff & REPS Development Fellowship Grant (2nd Semester) — Applications for staff and REPS study leave with financial support are now officially open.
SYSTEM MAINTENANCE Scheduled PUSO HRIS System Maintenance on Saturday from 10:00 PM to 2:00 AM — The PUSO DTR & Leave Management module will undergo server optimization this weekend.
DEADLINE EXTENSION Extended Deadline for IPCR/SPMS Form Submission for Academic Year 2026-2027 — All constituent units and administrative staff are granted an extension until October 30, 2026 for SPMS submission.
FELLOWSHIP GRANT Call for Applications: UP System Staff & REPS Development Fellowship Grant (2nd Semester) — Applications for staff and REPS study leave with financial support are now officially open.
SYSTEM MAINTENANCE Scheduled PUSO HRIS System Maintenance on Saturday from 10:00 PM to 2:00 AM — The PUSO DTR & Leave Management module will undergo server optimization this weekend.
DEADLINE EXTENSION Extended Deadline for IPCR/SPMS Form Submission for Academic Year 2026-2027 — All constituent units and administrative staff are granted an extension until October 30, 2026 for SPMS submission.
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University of the Philippines System

System Human Resources Development Office (SHRDO)

Office of the Vice President for Administration (OVPA)

Transparency Seal
TÜV NORD ISO 9001:2015
ISO 9001:2015
Back to Citizen's Charter Catalog
Internal Service (UP Employees, Faculty, REPS)
Turnaround Time: 1 working day

Issuance of Certificate of Employment and Compensation (CEC / COE)

Official certification of service tenure, rank, plantilla status, and annual compensation breakdown for loan/visa requirements.

Office / Division Appointments and Records Section
Who May Avail All Current and Former UP Personnel
Processing Fees None
Statutory Mandate RA 11032 Ease of Doing Business

Checklist of Requirements

1. Request slip or email request through official @up.edu.ph address 2. Valid UP ID or Government-issued ID

Step-by-Step Procedure

1. Submit request via HRDO portal or at counter. 2. Verification of personnel service record and payroll records. 3. Preparation and signature of authorized HR officer. 4. Release of digital signed PDF or authenticated physical copy.