All regular, temporary, and contractual personnel must submit three (3) original signed copies of their SALN to the HRDO Records Section on or before April 30 of every year. Download the prescribed revised CSC SALN Form from our Forms Repository, ensuring both spouses sign if applicable and the document is duly notarized.

Vacation Leave applications must be filed at least five (5) days in advance through the PUSO HRIS portal. Sick Leave exceeding five (5) consecutive days must be accompanied by a Medical Certificate (Form 41) issued or validated by the University Health Service (UHS). Maternity, Paternity, and Solo Parent leaves require corresponding civil registry certificates.

Full-time administrative and REPS staff with at least one year of continuous service can claim up to Php 100,000 per fiscal year for inpatient medical expenses. Submit the official eHOPE Claim Form, itemized hospital billing statement, official receipts, and attending physician certification to the HRDO Employee Relations and Benefits Section within 60 calendar days from discharge.

Monthly DTR cards or biometric logs, accompanied by approved Certificates of Service (COS) for Non-UP contractuals or lecturers, must be endorsed by the Unit Head and received by the HRDO Timekeeping and Attendance Section not later than the 5th working day of the succeeding month to prevent salary delays.

You can submit a formal request via the SHRDO Support Ticket Helpdesk or via email to [email protected] with your full name, employee number, unit/college, and intended purpose. Standard processing turnaround is 3 to 5 working days in compliance with the Citizen’s Charter.

Administrative and REPS promotions follow merit selection guidelines under the UP Merit Selection Plan and Civil Service Commission standards. Qualifications, minimum experience, and required civil service eligibility must be met. Announcements of vacant items are published on the Careers page.